Aberdare Bowls
CONSTITUTION
ABERDARE BOWLING CLUB
1 NAME.
The club will be called ABERDARE BOWLING CLUB and will be affiliated to
the WALES BOWLING ASSOCIATION.
2 AIMS AND OBJECTIVES.
The aims and objectives of the club will be:-
2.1 To offer coaching and competitive opportunities in Lawn bowls,
2.2 To promote the club within the local community and Lawn Bowls,
2.3 To manage the Aberdare Park Green,
2.4 To ensure a duty of care to all members of the club,
2.5 To provide services in a way that is fair to everyone,
2.6 To ensure that all present and future members receive fair and equal treatment.
3 MEMBERSHIP.
3.1 Membership should consist of officers and members of the club.
3.2 All members of the club will be subject to the regulations of the constitution and by
joining the club will be deemed to accept these regulations and codes of conduct
that the club has adopted.
3.3 Members will be enrolled in one of the following categories:-
Full member
Junior member
Life member
4 MEMBERSHIP FEES.
4.1 Membership fees will be determined and agreed by the Executive Management
Committee or determined at the Annual General Meeting.
4.2 Fees will be paid annually by the 31st May.
5 OFFICERS OF THE CLUB.
5.1 The officers of the club will be :-
Chair (President)
Vice Chair (Vice President)
Honorary Secretary
Fixtures secretary
Captain
Vice Captain
Treasurer
One full member of the club.
5.2 Officers of the club will be elected annually at the Annual General Meeting with the
exception of the President and Vice President, who will be elected for a period of
two years with the Vice President succeeding to be President after that period.
6 COMMITTEE.
6.1 The club will be managed through the Management Committee consisting of:-
Chair (President),
Vice Chair (Vice President),
Honorary Secretary,
Treasurer, and a full member of the club.
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6.2 The Management Committee will be convened by the Secretary of the club and be
held when matters arise.
6.3 The quorum required for business to be agreed at Management Committee meetings will be three (3) respectively
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6.4 The Management Committee will be responsible for adopting new policy, codes of
conduct and rules that affect the organisation of the club.
6.5 The Management Committee will have powers to appoint sub-committees as
necessary and appoint advisers to the Management committee to fulfil its
Business.
6.6 The Management Committee will be responsible for disciplinary hearings of
members who infringe the club rules / regulations / constitution. The Management
Committee will be responsible for taking any action of suspension or discipline
following such hearings.
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7 FINANCE.
7.1 All club monies will be banked in an account held in the name of the club.
7.2 The treasurer will be responsible for the finances of the club.
7.3 The financial year of the club will end on the 31st September.
7.4 An audited account of annual accounts will be presented by the Treasurer at the
Annual General Meeting
7.5 Auditors (2) will be appointed at the Annual General Meeting.
7.6 Any cheques drawn against club funds should hold the signatures of the Treasurer
plus up to two other officers.
8 ANNUAL GENERAL MEETINGS.
8.1 Notice of the Annual General Meeting (AGM) will be given by the club Secretary.
Not less than 21 clear days notice to be given to all members.
8.2 The Annual General Meeting will be held during the month of October.
8.3 The AGM will receive report from officers off the Management Committee and a
statement of the audited accounts.
8.4 Nominations for officers of the Management Committee will be sent to the
Secretary prior to the AGM.
8.5 Election of officers are to take place at the AGM.
8.6 All members have the right to vote at the AGM.
8.7 The quorum for AGMs will be six (6) full members.
8.8 The Management Committee has the right to call Extraordinary General Meetings
(EAGMs) outside the AGM. Procedures will be as for the AGM.
9 DISCIPLINE AND APPEALS.
9.1 All complaints regarding the behaviour of member should be submitted in writing
to the secretary.
9.2 The Management Committee will meet to hear members complaints within
fourteen (14) days of a complaint being lodged. The committee has the power to
take appropriate action including the termination of membership.
9.3 The outcome of the disciplinary hearing should be notified in writing to the person
who lodged the complaint and the member against whom the complaint was made
within seven (7) days the hearing.
9.4 There will be the right of appeal to the Management Committee following
disciplinary action being announced. The committee should consider the appeal
within fourteen (14) days of the secretary receiving the appeal.
10 DISSOLUTION OF THE CLUB.
10.1 A resolution to dissolve the club can only be passed at an AGM or EAGM through
a majority vote of the membership.
10.2 In the event of dissolution, all remains to be donated to a like for like group.
10.3 The Constitution will only be changed through agreement by majority vote at an
AGM or EAGM.
Date:- 28th September 2021